Head of Italian Symposium - France
Head of Italian Symposium – UIS France Chapter
Important: This is a volunteer position. The UIS executive team operates entirely on a voluntary basis.
Time required: 4–6 hours per week (variable, increasing in the weeks leading up to the event)
United Italian Societies (UIS) France is looking for an ambitious, strategic, and highly organized individual to lead the Italian Symposium in France. This flagship event gathers Italian students, professionals, and institutional figures to discuss pressing issues, share experiences, and foster meaningful connections across academia, industry, and civil society. As Head of the Symposium, you will be responsible for overseeing the event from ideation to execution, with the support of a dedicated team of volunteers and officers.
Key Responsibilities
Event Strategy & Planning
Define the annual theme of the Italian Symposium in France, along with the event duration and format, ideally spanning multiple universities and cities
Design a compelling agenda that includes keynote addresses, panel discussions, networking sessions, and interactive workshops
Coordinate timelines, key milestones, and delegation of responsibilities within the planning team
Guest Speaker Coordination
Identify and recruit high-profile speakers aligned with the Symposium’s theme (e.g., academics, business leaders, policymakers, creatives)
Oversee all guest logistics, including invitations, travel arrangements, accommodations, and scheduling
Ensure each speaker has a clear, well-managed experience from onboarding to post-event engagement
Sponsorship & Budget Management
Collaborate with the local Head of Finance to define the event budget and secure funding from sponsors and partners
Negotiate support to cover venue costs, speaker travel, catering, and other key expenses
Track expenditures and ensure a cost-effective event without compromising quality
University Partnerships
Build and maintain partnerships with French universities to host the event, ensuring access to appropriate venues and student networks
Coordinate with university staff and student bodies to facilitate logistics and promote engagement
Leverage academic partnerships for speaker suggestions, venue bookings, and marketing
Marketing & Communications
Partner with the marketing team to launch an engaging communications campaign at least one month before the event
Use the Gomry App for ticketing and digital outreach
Coordinate media coverage with the UIS External Relations team and ensure press presence
Promote the event on university websites, social media platforms, and UIS channels to maximize visibility
Team Leadership
Recruit and manage a team of at least 10 “hands-on” volunteers and 5 core officers
Assign roles, manage timelines, and ensure clear communication and delegation
Foster team cohesion and accountability to deliver a well-executed event
Who We Are Looking For
An Italian student or young professional based in France, ideally with prior experience in event planning, leadership, or student organizing
A strategic thinker who is also action-oriented and thrives on taking ownership of projects
A confident communicator who can engage with high-profile speakers, university leaders, and sponsors
A passionate leader who believes in the mission of UIS and wants to strengthen the Italian student community in France
Experience in team leadership, budget management, or university partnerships is a strong plus
About UIS
United Italian Societies (UIS) is a non-profit organization dedicated to connecting, promoting, and supporting Italian university students abroad. We bring together Italian student societies across 8 countries and more than 60 universities, fostering a vibrant community driven by the passion and talent of our volunteers. Founded three years ago, we are now focused on expanding our services and enhancing the events we offer in the regions where we are active.
For more info, visit: https://uniteditaliansocieties.com/