Head of Italian Symposium - UIS Spain

Head of Italian Symposium – UIS Spain Chapter

Important: This is a volunteer position. The UIS executive team operates entirely on a voluntary basis.
Time required: 4–6 hours per week (variable, increasing in the weeks leading up to the event)

United Italian Societies (UIS) Spain is looking for an ambitious, strategic, and highly organized individual to lead the Italian Symposium in Spain. This flagship event gathers Italian students, professionals, and institutional figures to discuss pressing issues, share experiences, and foster meaningful connections across academia, industry, and civil society. As Head of the Symposium, you will be responsible for overseeing the event from ideation to execution, with the support of a dedicated team of volunteers and officers.

Key Responsibilities

Event Strategy & Planning

Define the annual theme of the Italian Symposium in Spain, along with the event duration and format, ideally spanning multiple universities and cities.
Design a compelling agenda that includes keynote addresses, panel discussions, networking sessions, and interactive workshops.
Coordinate timelines, key milestones, and delegation of responsibilities within the planning team.

Guest Speaker Coordination

Identify and recruit high-profile speakers aligned with the Symposium’s theme (e.g., academics, business leaders, policymakers, creatives).
Oversee all guest logistics, including invitations, travel arrangements, accommodations, and scheduling.
Ensure each speaker has a clear, well-managed experience from onboarding to post-event engagement.

Sponsorship & Budget Management

Collaborate with the local Head of Finance to define the event budget and secure funding from sponsors and partners.
Negotiate support to cover venue costs, speaker travel, catering, and other key expenses.
Track expenditures and ensure a cost-effective event without compromising quality.

University Partnerships

Build and maintain partnerships with Spanish universities to host the event, ensuring access to appropriate venues and student networks.
Coordinate with university staff and student bodies to facilitate logistics and promote engagement.
Leverage academic partnerships for speaker suggestions, venue bookings, and marketing.

Marketing & Communications

Partner with the marketing team to launch an engaging communications campaign at least one month before the event.
Use the Gomry App for ticketing and digital outreach.
Coordinate media coverage with the UIS External Relations team and ensure press presence.
Promote the event on university websites, social media platforms, and UIS channels to maximize visibility.

Team Leadership

Recruit and manage a team of at least 10 “hands-on” volunteers and 5 core officers.
Assign roles, manage timelines, and ensure clear communication and delegation.
Foster team cohesion and accountability to deliver a well-executed event.

Who We Are Looking For

An Italian student or young professional based in Spain, ideally with prior experience in event planning, leadership, or student organizing.
A strategic thinker who is also action-oriented and thrives on taking ownership of projects.
A confident communicator who can engage with high-profile speakers, university leaders, and sponsors.
A passionate leader who believes in the mission of UIS and wants to strengthen the Italian student community in Spain.
Experience in team leadership, budget management, or university partnerships is a strong plus.

About UIS
United Italian Societies (UIS) is a non-profit organization dedicated to connecting, promoting, and supporting Italian university students abroad. We bring together Italian student societies across 7 countries and more than 60 universities, fostering a vibrant community driven by the passion and talent of our volunteers. Founded three years ago, we are now focused on expanding our services and enhancing the events we offer in the regions where we are active.
For more info, visit: https://uniteditaliansocieties.com/